Health & Safety Policy 2022-2023

1.1 Executive Summary

Under Section 2 of the Health and Safety at Work Act 1974, Releasing Potential Ltd is required to:

Prepare and as often as may be appropriate, revise a written statement of the general policy with regard to:

  • Health and safety at work of all Releasing Potential employees
  • The organisation and arrangements in force for carrying out this policy

And bring the statement and any revision of it to the notice of all employees.

Regulation 5 (1) and 5 (2) of the Management of Health and Safety at Work Regulations further requires Releasing Potential to

Have arrangements in place to cover health and safety. It should be integrated with the management system for all other purposes. The system in place will depend on the size and nature of the activities and will include effective planning, organisation, control, monitoring and review of the preventative and protective measures.

This policy document sets out the steps which will be taken to ensure compliance with the provisions of the Health and Safety at Work Act, the Management of Health and Safety at Work Regulations including changes to or new legislation as it is introduced.

The document comprises 3 parts. The first is a general statement of intent outlining the basic objectives to be achieved. This is followed by a description of the organisation responsible for managing health and safety and designates the personnel responsible for carrying out this policy. The third part explains the arrangements in place for ensuring that the policy is put into effect. The policy provides for this document to be supplemented by:

  • Written risk assessments and safe systems of work
  • Health and Safety Guidance notes where appropriate.

It is company policy to encourage discussion and consultation with staff and to promote and develop measures which enhance Health and Safety at work.

The organisation recognises and accepts its responsibility for the maintenance of a safe environment. However, the staff member in charge of any site or leading any activity is responsible to ensure no obstructions or actions of any person have interfered with a safe environment.  The maintenance of the premises and the minimisation of risks to health arising from equipment or substances used on the premises have been delegated to the management of the appropriate centre.

Releasing Potential will try to achieve a safe working environment for their employees so as to meet its legal responsibilities.

Visiting staff must also accept responsibility for upholding the Company’s health and safety policy and ensuring that the code of conduct is observed at all times.

1.2 Statement of Intent:

Releasing Potential recognises the importance of providing a working environment which is safe and healthy for all students, employees, contractors and visiting members of the public. Releasing Potential undertakes to comply with all relevant legal requirements. Releasing Potential believes that effective management of health and safety is:

  • Vital to employee and student well being
  • Has a role to play in enhancing the reputation of our educational services and helping us to achieve high performance
  • Is financially beneficial to the organisation

We believe that it is important to:

  • Involve and motivate employees in all matters concerning health and safety
  • Prevent accidents, injuries and ill health and to identify and eliminate hazardous situations
  • Achieve a high standard of health and safety, occupational health and hygiene
  • Reduce the risks as low as is reasonably practical and control situations likely to be hazardous to health and safety at work or cause damage to people, equipment, property or services

This health and safety policy statement and associated organisational arrangements apply to all employees of Releasing Potential.

The aim of the governing body and CEO is to provide a safe and healthy working and learning environment for staff, students and visitors, this will be achieved by implementing the health and safety objectives detailed in this policy.

This organisation attaches great importance to the health, safety and welfare at work of all its employees and other users, particularly children, parents/carers and visitors.

Signed:                                                                     Date:

Mike King, CEO

Signed:                                                                     Date:

Catherine Brennan, SEO

1.3 Organisational Arrangements for Health and Safety Management:

1.3.1 Aim:

Releasing Potential will ensure that there is an effective, proactive health and safety management system in place to meet our corporate responsibility.

Procedures will be laid down for the following:

  • Formulation and review of effective safety policies and procedures.
  • Identification and allocation of resources for the planning and implementation of health and safety procedures.
  • Monitoring and implementation of plans and compliance with standards.
  • Review of policies and procedures as a result of monitoring and auditing.
  • For arrangements to involve all members of the Releasing Potential community, including students, in developing this health and safety policy.
  • For our responsibility towards the environment and ensuring that our activities do not adversely affect it.

Proactive management of health and safety based on the control of workplace risk will lead to a reduction in accidents, injuries and ill health. This will be achieved by promoting a culture where all employees consider health and safety issues to be of equal importance to other aspects of their work.

Releasing Potential is able to maintain a high standard of health and safety by creating positive attitudes and encouraging involvement and participation at all levels. This is achieved by effective communication and the promotion of health and safety for all employees.

A planned and systematic approach to policy implementation is aimed at minimising risks created by work methods. Risk assessment methods are used to set priorities and objectives for hazard identification and thus risk reduction. The control of risk is achieved by planned monitoring, which looks at fixed elements such as premises, plant and equipment, substances etc., and variable elements such as people procedures and working systems.

Reactive and proactive monitoring, such as accident/incident investigation will identify failures of control and, where possible, identify potential failures before an accident occurs.

These aims will be achieved by

  • Regular review of the Health and Safety Policy, 2 yearly reviews as a minimum standard
  • Effective communication of the Health and Safety Policy
  • Risk assessment
  • Effective and consistent monitoring of performance and standards
  • Consultation among staff at all levels
  • Quick and effective response when deficiencies in work systems are noted
  • Annual Health and Safety audit of all our activities
  • Relevant information, training and supervision for staff

1.3.2 Roles and Responsibilities:

Mike King (CEO)

Catherine Brennan (SEO)

Katy Green (Centre Manager, Chichester)

Wayne Peters (Centre Manager, Havant)

Steve Skinner (H&S Lead)

Dave Almond (Maintenance)

Governing Body:

The Trustees of Releasing Potential have a corporate responsibility as an employer for providing a safe and healthy working environment for teaching and non-teaching staff, for the children attending and for other people who are users of the organization.

We will take all reasonable steps to fulfil this responsibility, to provide suitable facilities and equipment and safety arrangements especially in areas of high risk; imparting information and advice conducive to safety and for the provision of a healthy working environment and adequate welfare facilities.

The CEO:

The CEO has ultimate responsibility for Health and Safety matters in the organization. In the CEO’s absence, the SEO, or whomever is nominated will assume this responsibility.

In the case of all outside users of releasing Potential sites, it will be the responsibility of each of the managers of activities to co-ordinate together and decide an appropriate division of responsibilities.

Health and Safety Lead, reporting to the CEO will be designated responsible for managing the arrangements for health and safety in Releasing Potential.

The H&S Lead is responsible for:

  • Ensuring that arrangements are in place to cover all health and safety legal requirements.
  • Ensuring that the effectiveness of the arrangements is monitored.
  • Ensuring that a written Health and Safety Policy is in place and bringing this document to the attention of all staff, including new staff, on taking up post, and to ensure the document is revised and reissued as may be necessary from time to time.
  • Ensuring that health and safety problems are resolved as they are reported.
  • Ensuring that all guidance issued by relevant Local Authorities is brought to the attention of relevant staff.
  • Being readily available to Safety Representatives and co-operating with them as far as possible.
  • Receiving written reports from Safety Representatives and responding to them in a reasonable time.
  • Ensuring that a system is established and maintained for reporting, recording or investigating accidents, and that all reasonable steps are taken to prevent recurrences.
  • Ensuring that all visitors, including contractors, are made aware of any hazards on site.
  • Ensuring the use of any personal protective equipment as may be necessary and ensuring that it is maintained and renewed as necessary.
  • Ensuring that a suitable fire risk assessment is prepared and maintained to comply with Regulatory Reform (Fire Safety) Order 2005.
  • Ensuring that effective arrangements are in place to evacuate the buildings in case of fire or other emergencies, that evacuation drills are undertaken regularly, and that firefighting equipment is available and maintained.
  • Ensuring that a suitable plan is in place to deal with emergencies which could occur both during and out of school hours.
  • Ensuring that suitable health and safety induction training is provided to every new employee and that every assistance is given to perform their duties in a safe manner. In particular to ensure that they are given a copy of this statement of local arrangements and the opportunity to read it before starting work. Staff must sign for having read the Operational Document during induction.
  • Ensuring that arrangements are made for ongoing health and safety training for all aspects of their work.
  • The safety and physical condition of all areas of Releasing Potential sites including outside spaces.
  • Arranging for the maintenance and servicing of firefighting equipment, fire alarm systems and premises security systems.
  • Ensuring that all contractors on site are aware of the emergency evacuation procedures and have sight of the Releasing Potential health and safety policy as appropriate to their work.
  • Informing contractors of any known hazards which might affect them whilst at work.
  • Ensuring that suitable records are kept of:
  1. Staff health and safety training
  2. Accidents
  3. Safety committee meetings
  4. Premises safety inspections
  5. Fire equipment tests
  6. Machinery and safety equipment tests

Employees are responsible for:

Releasing Potential reminds its employees of their duties under Section 7 of the Health and Safety at Work Act 1974 and regulation 14 of the Management of Health and Safety at Work Regulations 1999. These duties are:

  • To take reasonable care for the health and safety of themselves and others who may be affected by their acts or omissions.
  • To read and understand the Operational Document and any updates and incorporate them into their practice.
  • To co-operate with their employer and follow instructions on matters relating to health and safety and co-operate as far as necessary to enable these instructions to be complied with.
  • No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health, safety, or welfare in pursuance of any of the relevant statutory provisions.
  • To inform the employer or other person with health and safety responsibility of any work situation or lack of training or instruction which he or she would reasonably consider to be a serious and immediate danger to health and safety.

Employees should also:

  • Make full use of anything provided in the interests of health and safety.
  • Ensure unsafe acts, unsafe conditions, accidents, incidents, near misses and any defects are reported immediately and according to the procedures laid down in policy.
  • Ensure that they report immediately any ill-health or medical condition which may be work related and may affect their ability to work safely.
  • Ensure they have read and understood risk assessments which may be pertinent to their area of work and that the control measures recommended are followed.
  • Ensure that they only use potentially dangerous equipment if they have been authorized and appropriately trained to do so.

Therefore, employees who willfully or intentionally interfere with or misuse anything provided for Health and Safety may be subject to disciplinary action according to Releasing Potential disciplinary procedures.

Senior Leadership Team are responsible for:

  • Setting a good personal example.
  • Reading and understanding the health and safety policy and ensuring it is brought to the attention of all staff under their supervision.
  • Ensuring sufficient resources are allocated and there is forward planning of all projects to ensure proactive Health and Safety management.
  • Ensuring all staff have had appropriate health and safety training.
  • Ensuring that staff are fully aware of their legal responsibilities and the means by which they are to carry out these duties.
  • Ensuring the safety of staff and pupils within their work area by ensuring all staff receive the necessary information, instruction, training and supervision.
  • Ensuring the safety of equipment, materials and systems of work by setting up arrangements for regular inspection.
  • Making arrangements for cover of staff with key safety responsibilities.
  • Ensuring that any member of staff willfully failing to discharge satisfactorily their legal responsibilities for health and safety has been reprimanded/disciplined appropriately in accordance with Releasing Potential’s disciplinary policy.

Tutors/Mentors/Instructors/Delivery staff are responsible for

  • The safety of all children under their charge by effectively planning and supervising their activities.
  • Being able to carry out emergency procedures in respect of fire, emergency evacuation and first aid.
  • Observing all safety procedures and instructions.

Contractors are responsible for

  • Notifying any hazards arising from their activities which may affect occupants of the buildings.
  • Reporting to the office on arrival.
  • Complying with supervision of the site manager in controlling the safety of the Releasing Potential environment.
  • Ensuring that major work takes place outside of school hours and during school holidays.

All contractors who work on Releasing Potential premises are required to ensure safe working practices and must pay due regard to the safety of all persons using the premises.


  • The CEO is responsible for ensuring that arrangements are in place for managing asbestos in accordance with procedures set out in the HSE Control of Asbestos Regulations 2012.
  • Staff should be briefed on the hazards of asbestos, the location of any asbestos in Releasing Potential buildings, and the action to take if they suspect they have disturbed it.
  • Arrangements will be in place to ensure that any asbestos in Releasing Potential premises is not disturbed by contractors.
  • Contractors will be briefed on the action they should take if they discover material which they suspect could be asbestos. They should immediately stop work, evacuate the area and request advice from the HSE.
  • We are not aware of any asbestos present in Releasing Potential buildings.

Hirers and others working in or using Releasing Potential buildings:

  • When Releasing Potential premises are used for purposes not under the direction of the CEO, then the principal person in charge of the activities or use will have responsibility for safe practices.
  • The CEO will seek to ensure that hirers and others who use the buildings conduct themselves and carry out their operations in such a manner that all statutory and Releasing Potential safety requirements are met at all times.
  • When the premises are hired out to persons outside the employ of the Governing Body, it will be a condition for all hirers that they are familiar with this policy and comply with all safety directives of the Governing body. They will not, without permission of the Governing Body:
  • Introduce equipment for use on the premises
  • Alter fixed installations
  • Remove fire and safety notices or equipment
  • Take any action that may create hazards for persons using the premises or the staff or students of Releasing Potential


  • All visitors must report to the office on arrival where a signing-in system is in operation and visitor ID badges are issued.
  • Regular visitors and other users of the premises, e.g. contractors and delivery persons, are required to observe Releasing Potential safety rules.
  • Visitors should wear a suitable visitor’s badge when on the premises.

1.4 First Aid:

1.4.1 Introduction:

Releasing Potential is committed to providing emergency first aid provision in order to deal with accidents and incidents affecting employees, children and visitors.

The arrangements within this policy are based on the results of a suitable and sufficient risk assessment carried out by Releasing Potential regarding all staff, pupils and visitors.

RP will take every reasonable precaution to ensure the safety and wellbeing of all staff and pupils. Details of such precautions are noted in the following policies: Health and Safety Policy, Behaviour Policy, Safeguarding Policy, and in the Standard Operating Procedures for all activities.

This policy aims to comply with Part Three of the Education (Independent School Standards) (England) Regulations 2014, the Health and Safety at Work etc Act 1974 and subsequent regulations and guidance including the Health and Safety (First Aid) Regulations 1981 (1981/917) and the First aid at work: Health and Safety (First Aid) Regulations 1981, approved code of practice and guidance.

All staff should read and be aware of this Policy, know who to contact in the event of any illness, accident or injury and ensure this Policy is followed in relation to the administration of first aid. All staff will use their best endeavours, at all times, to secure the welfare of the pupils and other staff members. Anyone on the school premises is expected to take reasonable care for their own and others’ safety.

1.4.2 Aims of this Policy:

  • To ensure that the school has adequate, safe and effective first aid provision in order for every pupil, member of staff and visitor to be well looked after in the event of any illness, accident or injury; no matter how major or minor.
  • To ensure that all staff and pupils are aware of the procedures in the event of any illness, accident or injury.
  • To ensure that medicines are only administered by an appropriate person at the school when express permission has been granted for this by student’s guardian.
  • To ensure that all medicines are appropriately stored.
  • To promote effective infection control.
  • Nothing in this policy should affect the ability of any person to contact the emergency services in the event of a medical emergency. For the avoidance of doubt, staff should dial 999 for the emergency services in the event of a medical emergency before implementing the terms of this Policy and make clear arrangements for liaison with ambulance services.

To achieve the Policy Aims, the School will:

  • Have suitably stocked and up to date first aid kits (responsibility of

    the individual tutors and First Aid Appointed Persons). These are located in a number of places on RP sites and should be carried by all staff off-site.

  • Carry out a suitable and sufficient assessment of the risks posed to persons

    in the event that they suffer an accident, injury or ill health (equipment will

    be regularly monitored in order to minimise the likelihood of accident or


  • All RP delivery staff will be qualified by training to take charge of first aid. The certification will be reviewed every three years to ensure that it is current. RP will maintain a record of employees who have undergone first aid training.
  • Provide information to employees, pupils and parents on the arrangements for first aid.
  • Have a procedure for managing accidents, including immediate liaison with emergency services, medic staff and parents.
  • Ensure that an accident record file is maintained in the office of each site and every incident that requires first aid is recorded and filed including any treatment given. The forms will be reviewed and analysed for patterns regularly and remedial action put in place.
  • Ensure parents are informed of the events and treatment given.
  • Ensure all staff and students have up to date medical and/or consent forms.
  • Ensure that appropriate hygiene is observed at all times and surgical gloves will be provided and used in any instance involving blood.
  • Review and monitor arrangements for first aid on as appropriate on a regular basis (and at the very least on an annual basis).

1.4.4 First Aiders:

The main duties of First Aiders are to give immediate first aid to students, staff, visitors and when needed and to ensure that an ambulance or other professional medical help is called when necessary. Following the principles of their train; preserve life, prevent further harm and promote recovery.

Releasing Potential will provide training to ensure that all delivery staff hold up to date appropriate qualifications in First Aid, and that a qualified first aider will be on site at all times.

1.4.5 Emergency Procedure in the event of an accident, illness or injury:

The First Aider will assess the situation and take charge of first aid administration. In the event that the First Aider does not consider that he/she can adequately deal with the presenting condition should seek assistance without delay. If the casualty is the only available first aider, they should follow the emergency procedure as best they can. If this cannot be done, additional support from the school site either through phone contact or use of the Stay Safe App should be sort.

In line with the core principles of their training a first aider will need to follow the key principles of; preserving life, preventing further harm and promoting recovery. This should be in relation to all involved, including anyone administering first aid. At times to meet these principles further medical attention may be needed, including an ambulance.

  • An ambulance should be called in the following scenarios:
  • In the event of a serious injury; including fractures or suspected fractures.
    • In the event of any significant head injury and/or period of unconsciousness
    • Whenever the first aider is unsure of the severity of the injuries or the correct treatment.
  • During this time, school will need to be contacted to assist with:
  • Allocate staff resources to:
    • Assist with the casualty(s), Arrangements should be made to ensure that any pupil is accompanied in an ambulance, or followed to hospital, by a member of staff until one of the pupil’s parents, guardians or their named representative is present. A member of staff will remain with the pupil until one of the pupil’s parents, guardians or a named representative appointed by a parent arrives at the hospital.
    • Deal with the direct aftermath of the accident.
    • Look after pupils not affected by the accident and make arrangements for the return to school of all that are able too.

1.4.6 Contamination:

Procedure in the event of contact with blood or other bodily fluids:

First Aiders should take the following precautions to avoid risk of infection:

  • Cover any cuts and grazes on their own skin with a waterproof dressing.
  • Wear suitable disposable gloves when dealing with blood or other bodily fluids.
  • Use suitable eye protection and a disposable apron, where splashing may occur.
  • Use devices such as face shields, where appropriate, when giving mouth to mouth resuscitation; wash hands after every procedure. Providing suitable time and space for cleaning after care.

If a First Aider suspects that they or any other person may have been contaminated with Blood and/or other bodily fluids which are not their own, the following actions should be taken without delay:

  • If a First Aider suspects that they or any other person may have been contaminated with Blood and/or other bodily fluids which are not their own, the following actions should be taken without delay:
  • Wash splashes off skin with soap and running water.
  • Wash splashes out of eyes with tap water and/or an eye wash bottle.
  • Wash splashes out of nose or mouth with tap water, taking care not to swallow the water.
  • Record details of the contamination.
  • Take medical advice (if appropriate).

1.4.7 Reporting to parents/guardians/next of kin:

In the event of accident or injury to a pupil, at least one of the pupil’s parents must be informed as soon as practicable. Parents must be informed in writing of any injury to the head, minor or major, and be given guidance on action to take if symptoms develop. In the event of serious injury or an incident requiring emergency medical treatment, a member of Releasing Potential staff, will telephone the pupil’s parents/guardian or the person next of kin, as soon as possible. All delivery staff should always carry the parental consent/medical forms of all students in their group.

1.4.8 Visits and events off site:

Before undertaking any off-site events, the tutor organising the trip or event will assess level of first aid provision required by undertaking a suitable and sufficient risk assessment of the event and persons involved. The Standard Operating Procedures for all regular off-site activities can be found in the Operational Document.

1.4.9 Storage of medication:

Medicines are always securely stored in accordance with individual product instructions, save where individual pupils have been given responsibility for keeping such equipment with them. All medicines shall be stored in the original container in which they were dispensed, together with the prescriber’s instructions for administration and properly labelled, showing the name of the patient, the date of prescription and the date of expiry of the medicine. All medicines will be returned to the parent when no longer required to arrange for safe disposal. Arrangements for this should be highlighted on medical consent form.

Staff will not administer any form of medication unless there is an emergency and then on the advice of the emergency services/on-call doctor. Over the counter medicines may be administered with explicit consent of the student’s guardian.

1.4.10 Illness:

A quiet area will be set aside for withdrawal for the casualty to rest while they wait for arrangements to be made to get them to the necessary care (This area has easy access to a toilet and hand washing facilities). Pupils will be monitored during this time. When a child becomes ill during the day the parents/guardians will be contacted and asked to pick their child up from school as soon as possible.

If this were to occur during an offsite session, give the casualty a space away from any others while arrangements are made to get them to the necessary care.

Staff always aim to act and respond to accidents and illness based on what is reasonable under the circumstances and will always act in good faith while having the best interests of the child in mind.

Our first aid arrangements take into consideration the types of activities undertaken at Releasing Potential, and their levels of risk.

It may be appropriate on occasions to transport a student or member of staff to an A&E department without the ambulance service but it should be noted that this should always be on a voluntary basis.

1.5 Accident Reporting:

Accidents must be reported in writing using the Releasing Potential Accident Form which is stored on the shared area, and hard copies are kept in each office.

Witness statements should be taken from all those involved that are capable, written independently in their own words. Completed forms should be sent to the Operations Manager who will keep them in a file for 3 years.

Accidents/Incidents/Near Misses are reported at debrief and relayed to HSO/SEO.

It is the responsibility of the CEO/SEO to sign off an accident form. They should also investigate the accident and suggest action to prevent recurrence. 

In the case of minor accidents to staff and non-staff, where there are no issues of liability and there have been no contributory failures of premises, procedures or equipment, accidents should be reported and stored in the Accident Book kept by the SEO.

If the accident is serious, the CEO or SEO will report the matter to the school trustees and the school’s insurers. Report it also to the local authority, which may be able to give advice and assistance, especially if there is media interest shown.

CEO/SEO with ensure a review happens to decide:

  • If there are reasonable ways of preventing such an accident from happening again and implement those preventative measures.
  • Whether the whole school needs to be informed and, if so, what to say and when to say it.

Certain injuries should be reported to the HSE under the RIDDOR Regulations (see

1.6 Fire and emergency arrangements:

1.6.1 Introduction:

It is the duty of all members of staff to be aware of the fire and emergency procedures, to ensure that all escape routes are kept clear and to report any defective equipment, damage to extinguishers and any other equipment.

A formal check of the premises fire arrangements will be made regularly including extinguishers, fire doors, fire signage and alarm systems and will assess suitability and any repairs or improvements required. Records of the inspection will be kept and issues addressed by the Health and Safety Committee.

Fire Alarms will be tested regularly and recorded in the fire alarm logbook by the site fire marshals.

Fire Drills are carried out termly at each site. The purpose is to evacuate everyone to a place of safety as quickly as possible where they will be checked against attendance registers and signing-in books.

In the event of a fire, tutors are responsible for evacuating the students in their care and assembling in the car park at the front of each building.

1.6.2 Notifying the emergency services:

The following staff have specific responsibility to call emergency services:

Jane SkinnerHavant
Catherine BrennanHavant
Katie GreenChichester
Mike KingChichester

1.6.3 Clearing premises in an emergency:

All staff have a responsibility to check all areas are cleared.

1.6.4 Assembly areas:

Appointed Fire Marshalls have responsibility to take charge of assembly areas and check numbers correspond with attendance registers and sign in book.

1.6.5 Information, documentation and training:

All staff are required to read the Operational Document, which contains this policy on induction, and once a year at the beginning of the academic year thereafter, and to sign for having done so. The H&S Lead must ensure that guidance and standards are always current and adhered to.

A copy of the Operational Document is kept in each site office, and an electronic copy is available on the shared area.

It is the responsibility of the H&S Lead to identify the health and safety training needs of staff, to keep a record of those who have attended training and to record the type of training given.

1.7 Electrical equipment:

The H&S Lead will arrange for all portable electrical equipment to be tested in accordance with PAT testing requirements and will ensure that any actions arising are addressed immediately.

All staff must visually check electrical appliances prior to use and report any defects to the site manager.

All defective equipment must be taken out of use immediately and reported to the site manager.

1.8 Machinery and plant:

All machinery and plant will be of suitable safety specifications and will carry a CE marking which shows that it complies with European Community safety standards.

Staff using workshop spaces or machines will have the following training:

  • Workshop introduction.
  • Core tools.
  • Specialist tool.

Sign-off records will be kept by the Workshop lead showing which staff have completed which training.

1.8.1 Use of guards:

All staff must always use all guards and other safety devices on machines and other equipment.

Under no circumstances should any guard or other safety device be removed or not used to enable a task to be done. Any operation which cannot be done with guards and other safety devices in place must not be done.

1.8.2 Maintenance of equipment:

When maintenance of equipment is carried out, all staff follow the guidelines contained in the CLEAPSS document L254 Health and Safety Maintenance of D&T Workshop Equipment. Machines must be isolated from the power supply, un-plugged fuses removed or the isolator locked off.

A notice stating that the machine is under maintenance should be fixed to the machine. A risk assessment of the hazards involved in the task should be carried out before the work is started.

1.9 Personal Protective Equipment (PPE):

The employer accepts the duty to provide eye protection, gloves, overalls and aprons for employees where the risk assessment requires it (Personal Protective Equipment at Work Regulations). Eye protection must be worn by all staff and students when using any machine or when soldering using soldering irons.

  • Eye protection should be used for any operation where the risk assessment shows it is required.
  • Aprons/overalls/lab coats are provided for student and staff use and laundered by the school.
  • Eye protection is expected to be available for pupils / students and visitors. Safety spectacles are provided for general use, with face shields used whenever the risk assessment requires them.
  • Ear protection should be used whenever the risk assessment requires them.

Anti-bacterial wipes should be provided for cleaning ear defenders before use. The condition of the eye protection is checked regularly and replace as required.

1.10 Furniture and equipment:

All staff must check that furniture and equipment is regularly checked to ensure that it is functional and safe. All discovered defects must be reported to the H&S lead.

Releasing Potential is licensed by the Adventure Activities Licensing Service (AALS) and is inspected bi-annually by them. It is the responsibility of the Outdoor Education Manager to check that all Outdoor kit and equipment is inspected regularly and complies with relevant standards of safety, and to arrange repair or replacement as necessary.

1.11 Control of substances (COSHH):

All substances, chemicals etc. purchased and used in the organization must comply with the COSHH guidance set down by the HSE (See

Substances hazardous to health as defined by the COSHH regulations are substances classified as very toxic, toxic, harmful, corrosive or irritant.

Risk assessments and hazard data sheets must be provided for all hazardous substances and suitable records kept by the relevant Site Manager.

1.12 Waste disposal:

General waste and recycling bins are provided at Chichester and Havant site and they are emptied regularly by contractor. Office, room and other site bins to be emptied regularly in to the above to prevent a build-up of rubbish

Waste chemicals and equipment are disposed of in an environmentally responsible manner in accordance with relevant legislation. Petrochemicals disposal can be done at Emsworth Outboards.

Whenever there is any doubt on waste disposal, we consult CLEAPSS / the local authority D&T adviser /the local authority health and safety officer / adviser.

1.13 Spills:

Minor spills are dealt with using damp cloths/ rags and mops as required. Spills of any amount that do not give rise to toxic or flammable fumes are dealt with by Staff.

Major spills are those involving the escape of toxic vapours or flammable gases in significant concentrations. The fire service may be called.

1.14 Manual handling and working at height:

All regular operations involving lifting or carrying equipment, pushing trolleys, etc will be assessed to see if any may give rise to risks of injury (Manual Handling Operations Regulations).

When it is impossible to avoid storage or display above head height, glass or other fragile items are never stored above head height and only light-weight and rarely-used items are stored there. When displaying items at high level or fetching or replacing items stored at high level, step ladders or kick stools are to be used.

1.15 Risk Assessment

Documented Risk Assessments are a requirement under the Management of Health and Safety at Work Regulations 1999. Releasing Potential is required to assess the risks to the health and safety of workers and any others who may be affected by the work carried out for the purpose of identifying measures needing be taken to comply with other legislation. Carrying out these written assessments will help to identify all the protective and preventive measures that must be taken to comply with the Regulations. 

It is the responsibility of the Senior Leadership Team to ensure that risk assessments are in place for their area. They can complete the assessments themselves or instruct other staff to undertake them. Site meetings are held bi-weekly at each site and are minuted; minutes are sent to the H&S Lead who will action them as necessary. Health and Safety/Risk Assessments are a standing agenda item at SLT meetings.  

Releasing Potential will follow the Health and Safety Executive’s 5 stage approach to Risk Assessments: 

Step 1 – Identify the hazards. 

Step 2 – Identify who might be harmed and degree of severity. 

Step 3 – Evaluate the risks and decide on precautions. 

Step 4 – Record and implement findings. 

Step 5 – Review assessment and update if necessary. 

Copies of risk assessments should be in date and signed by the Assessor and the responsible person undertaking the tasks. Risk Assessments for outdoor/offsite activities are kept in the Outdoor Education Handbook. Risk Assessments on individual young people are held on the cloud-based portal. The portal reminds staff completing a safeguarding concern that it is their responsibility to update the student’s risk assessment if appropriate. Staff can access the information through the portal on their work mobile phone when necessary.  From time to time a specific risk assessment may be required, in these cases the risk assessment is signed off by the staff member(s) concerned and their line manager and are kept in site offices. The Operational Document is kept in site offices so that they are easily accessible to all staff, with copies held by the Health and Safety Co-ordinator ensuring they are available for inspection by the HSE, Governing Body and the outside Inspectorates as required.  

Risk assessments should be reviewed and revised: –

  • Annually.
  • When there is reason to suspect the assessment is no longer valid. This may become apparent through accidents and near misses, safety complaints, ill-health trends, or the employer may become aware that a relevant piece of legislation has fallen out of date.
  • When there has been a significant change in the matters to which the assessment relates, such as the introduction of new work equipment, changes in management personnel, new markets or applications for RP’s programmes, cutbacks in training etc.

All significant findings should be recorded and brought to the attention of relevant personnel, with signatures provided as evidence that the information has been read and received by those undertaking the tasks. The School’s Risk Assessment template at Appendix A gives further guidance.

 Specific Risk Assessments:

   Which the School must have in place under current regulations are: –

  • Fire Risk
  • New and expectant mothers
  • Control Of Substances Hazardous to Health
  • Lone working
  • Workplace equipment
  • Manual Handling

All the above have specific templates that will assist in the completion of the task; these are available from and should be completed with the Operations Manager.

Current Risk Assessments as detailed above can be found at Appendix A.

Other Types of Risk Assessment:

Individual Student Risk Assessments: These are in place for all students from their induction into the school and are reviewed annually and on any incident or change of circumstances. The web-based portal reminds staff to update the RA when safeguarding incidents are logged.

Generic Risk Assessments: These are acceptable where activities/processes/operations are consistent across the workplace. However, these must be adapted, as appropriate, to consider particular individuals and specific

Specific Assessments: These may be produced using a generic template but are in place for one dedicated task or event.

Dynamic Risk Assessments: These are constant, on the spot assessments of the situation/task and should be recorded on the daily planning sheets. These should not be relied on completely for a task, as there is no written evidence of the control measures in place. Dynamic risk assessments alone will not be accepted by the HSE in any accident investigation. However, they can be noted in a full Risk Assessment as an on-going assessment of the risk.

Guidelines for Written Risk Assessment


HAZARD          – Something with the potential to cause harm

RISK                  – The likelihood of harm being realised and its severity

  • Identify and record an activity, process or operation using Appendix A, where there is potential for injury or damage.
  • Consider whether it is essential for the activity to continue, given that without the hazard there is no risk.
  • Identify the hazards within the activity, e.g. using machinery, confined spaces, working at height, electricity, manual handling, lone working etc.
  • Determine the risks involved and what type of incident is anticipated, e.g. contact with moving/sharp equipment, asphyxiation, falls, electrocution, back injury, violence/abuse. Consider who and how many people will be affected, e.g. employees, visitors, students, contractors.
  • Estimate the risk level without the benefit of any control measures.
  • High and medium risk levels will require control measures to reduce the risk level to as low as is reasonably practicable. This could be achieved by guarding, safety Procedures/working practices, training, mechanical assistance, contracting out etc.  Personal Protective Equipment (PPE) should only be considered as the last resort when alternative control measures cannot achieve a lower risk level.
  • Reassess (quantify) the risk level with existing control measures in place to   ensure that the risk is reduced – if it is not then further controls will be needed, see below.
  • Some additional control measures may be required to reduce the risk level further.
  • Share and discuss with all persons involved in the activity/process/operation and obtain signatures to confirm their understanding and involvement.

All risk assessments should be signed off and dated by the person carrying them out.

Review date: 1st August 2023